Understand your true staffing requirement
Move beyond simple ratios or establishment numbers by considering service coverage, working patterns, leave, on-call commitments and other constraints.
Workforce — Staffing Analysis
Understand the staffing you need to deliver your services
Healthcare staffing requirements are rarely straightforward. Service hours, activity, leave, on-call commitments, skill mix and changing models of care all influence the number of staff required.
We build practical staffing models that bring these factors together, helping healthcare organisations understand current requirements, test different scenarios and plan services with greater confidence.
Why staffing analysis?
Test different service scenarios
Understand how changes to operating hours, capacity, activity, service configuration or working arrangements affect workforce requirements.
Build an evidence base for decisions
Provide clinical and operational leaders with a transparent analysis to support workforce planning, recruitment, service redesign and investment decisions.
The analysis
From service demand to staffing requirement
We build flexible models around the realities of the service being analysed. Depending on the question, this can combine workforce and roster information with activity, demand and operational data to establish the staffing required under different scenarios.
- Service demand
- Coverage requirements
- Workforce constraints
- Staffing requirement
- Scenario modelling
Demand & activity
Patient volumes, theatre activity, imaging demand, service schedules and expected future demand.
Service requirements
Required operating hours, locations, clinical areas, minimum coverage and skill mix.
Workforce availability
Contracted hours, leave, non-clinical time, on-call commitments, rest requirements and other constraints.
Scenario modelling
Compare current arrangements with alternative staffing levels, service configurations and demand assumptions.
Different services require different staffing models
The factors driving staffing requirements vary considerably between clinical services. Anaesthesia may require modelling of theatre, ICU and on-call commitments; radiography may involve modality coverage, operating hours and imaging demand; while allied health services may be driven by caseload, activity and service coverage. Our models are therefore built around the service and the decisions being made rather than applying standard staffing ratios.
Using the data you already have
Staffing analysis can be undertaken as a standalone exercise or use data already available through MedModus solutions. Where appropriate, we can combine roster and workforce data with information from patient administration, theatre, radiology and other operational systems to build a more detailed picture of demand and staffing requirements.
- e-Rostering / workforce data
- Demand & activity data
- Service assumptions
Staffing model
Staffing analysis in practice
Anaesthesia
Modelling current and future anaesthesia staffing requirements
Workplans, staffing data and three years of eRostering data combined into a flexible model of current and future anaesthesia staffing requirements.
- of eRostering data analysed
- 3 yearsof eRostering data analysed
- surgery staffing quantified
- 6-daysurgery staffing quantified
Emergency Department
From minimum cover to a sustainable ED roster
Modelling the roster itself showed that four SHOs, not three, were needed to deliver ED coverage alongside working hours, rest, weekend and leave requirements.
- minimum for a workable roster
- 3 → 4 SHOsminimum for a workable roster
- average working week
- 48.8 → 47.6 hrsaverage working week
Anaesthesia
Modelling a safer anaesthesia roster without 24-hour shifts
Scenario-based roster modelling showed the registrar staffing needed to remove 24-hour shifts while protecting rest, weekends and clinical cover.
- registrars for safer working patterns
- 8 → 12registrars for safer working patterns
- per registrar in 13 weeks
- 4 weekendsper registrar in 13 weeks
How our workforce services fit together
Staffing analysis
How many people do we need?
You are hereRoster design
How should those people be organised into working patterns?
Explore Roster DesignRoster optimisation
How should individual shifts and duties be allocated?
Explore Roster Optimisatione-Rostering
How do we manage the roster operationally?
Explore e-RosteringStaffing Analysis
Planning a service or reviewing your staffing requirements?
We can help you turn service requirements, workforce constraints and activity data into a practical staffing model that allows different options to be tested before decisions are made.